Tools like Google Docs might make your group work a lot easier, but have you thought about how your data is stored?
Google Docs isn’t the only culprit for areas where you might not have thought about privacy. Even if your Facebook, Insta and Snapchat are invisible to people you’d rather didn’t know what you were up to, there are plenty of other platforms that you should think about when it comes to privacy, including online collaboration tools like Microsoft Office365.
While UTS continues to build information security protections into all IT systems, the best line of defense is for you to take the time to familiarise yourselves with how these platforms function and to be vigilant. You might be the kind of person to put tape over your webcam, or you might have more of a que sera attitude. But either way, there are simple steps you can take to protect information and privacy when collaborating online:
- Don’t make your Google doc public…otherwise anyone can find and read it.
- Avoid using unofficial or personal collaboration tools for university purposes. Data in these tools is typically stored overseas, with fewer protections.
- Check the recipient addresses are correct when sending emails to avoid sending information to the wrong individuals or groups.
- Be wary of any emails claiming to be from UTS that don’t come from an official UTS email.
- Finished your group assignment, or one of your subjects? Make sure you update access lists on Teams and Groups regularly, and request archiving of redundant groups when they are no longer required.
We all increasingly need to take cybersecurity seriously in many aspects of our lives. Being vigilant helps protect you and those with whom you collaborate.